Customer Service Liaison

at Hart Medical Equipment
Location Novi, Michigan
Date Posted September 23, 2022
Category Call Centre / CustomerService
Job Type Permanent


Hart Medical Equipment provides a full range of home care products and support services based on individual needs. We strive to conduct our patient care operation with the highest standards. We are a nationally accredited, premier provider of home medical equipment and supplies.

Status: Full Time

Location: Novi, MI

Hart Medical Equipment offers a competitive salary and benefits package. EOE

Provides exceptional service as the first point of contact for customers. Takes orders, answers questions, handles complaints and troubleshoots problems. Establishes relationship with key referrals to improve communications and operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Assists all internal and external customers in a professional manner.
  • Maintain a positive, empathetic and professional attitude toward customers at all times.
  • Receives requests from multiple sources (phone, fax, e-Commerce, in-person) and completes necessary process for equipment services.
  • Establish relationships with referral sources such as physicians, hospitals, case managers, social workers, clinicians, medical assistants, etc. in order to grow the business and improve communication and operations
  • Work with referral sources to ensure proper documentation
  • Acquire and retain strong product knowledge
  • Coordinates home equipment service request with Dispatch for prompt delivery.
  • Engage in active listening with customers, confirming or clarifying information and diffusing angry customers, as needed.
  • Provide customers with product and service information.
  • Maintain current knowledge on Medicare, Medicaid and third party payer sources for equipment.
  • Verifies medical necessity, insurance coverage and physician orders for all insurance assigned services.
  • Follows policy and work instructions to ensure the Billing Department has the correct paperwork to complete insurance.
  • Understanding and striving to meet or exceed department metrics while providing excellent customer service.
  • Making sales or recommendations for products or services that may complement client needs, as applicable.
  • Other duties as assigned by management.


  • Greets customers as they enter the store.
  • Keeps the showroom and the shelf inventory clean, rotated and in order.


This position has no supervisory responsibilities.


To perform this job successfully, an individual must be professional, proactive and positive with internal and external customers and coworkers. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

  • High school diploma or general education degree (GED).
  • 6 months of relevant customer service experience preferred.

Skills & Abilities

  • Excellent interpersonal, written and oral communication skills.
  • Customer service orientation
  • Attention to detail
  • Good data entry skills
  • Proficiency with computers, with strong typing skills
  • Ability to work in a fast paced environment.

Language Skills

English (verbal, written). Second language encouraged.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure using a calculator.

Analytical & Problem Solving Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.




The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and hear. Call Center departments require frequent seating behind a computer with frequent typing. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 lbs., possibility of 50 lbs. very infrequently. Specific vision abilities required by this job include close vision. All employees are required to work in a safe manner.


The work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Combination of office and small retail store. Noise is moderate.


Orientation and selected courses must be completed in the designated time frame.



By submitting an application, you are agreeing to the terms of Hart's Application Acknowledgement and Agreement found at

IRB Medical Equipment LLC, DBA Hart Medical Equipment, is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, citizenship age, disability genetic information, height, weight, marital or veteran status or any other protected status in accordance with the requirements of applicable federal state and local laws. Hart Medical Equipment also provides reasonable accommodation for individuals with disabilities in accordance with applicable law.

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