|Date Posted||September 19, 2022|
Design Group operates from more than 45 offices in the United States and India, providing engineering, consulting and technical services for the world's leading companies in the food and beverage, life sciences, advanced technology, industrial and other market sectors. Our nearly 1,500 technical and engineering experts have direct industry experience in industrial automation, control system integration, facility and process engineering, architecture, construction management, regulatory compliance, enterprise technology and other consulting services.
Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.
The Project Coordinator supports the engineering project teams as they manage the execution of our external client projects. In this capacity, this position communicates with the Project Managers, Project Team members, internal & external clients, vendors and other support teams to reach the goals of the client. PCs utilizes the project management software Procore and supports the firm's documentation and communication processes. Project Coordinators provide administrative and document support for our in-house Engineering departments. The Project Coordinators work as a team with a common goal, which is to produce a document as quickly, consistently, and accurately as possible prior to the required deadline. The amount of paperwork produced in this office is enormous and therefore, requires constant changes, a need for consistency, and a desire for accuracy.
Support and coordinate activities/processes associated with Procore, for both local and regional projects.
Provide document control support to prepare, edit, proof and pdf final documents to be stored in the project documents tool within Procore.
Coordinate the documentation of transmittals/ covers within Procore prior to being sent out of the office.
Coordinate the documentation of the drawings and issuance through the documents tool within Procore.
Coordinate the documentation of specifications and table of contents issuance within Procore.
Support the project team with reporting project status on a regular basis.
Receive, log, and submit RFI's to the necessary recipient. Communicate the final RFI response to the project team.
Receive, log, scan and distribute submittals within Procore.
Assist in submitting Bid Packages through the bidding tool in Procore.
Set-up Bidders with the necessary permissions and within the specific bid project.
Provide procurement support and coordination to the project teams during the development, input and approval routing process.
Assist in documenting the projects approved purchase orders and subcontracts in the commitments tool on Procore.
Coordinate the approval routing process of supplier invoices, routing through the submittal tool.
General administrative support tasks, such as travel arrangements, phones, onboarding, running prints, etc.
5+ years overall administrative or project coordinator work experience, preferably supporting engineering or construction teams
Ability to work in a team setting or independently
Advanced knowledge of all Microsoft Office programs (Excel, PowerPoint, Outlook, Word, etc.), expertise with web-based applications, and strong communication skills are necessary (written and verbal).
Experience with Procore or other project management software preferred
Willing and able to travel as necessary for project requirements to include but not be limited to: project installation and start-up activities, client meetings, company sponsored meetings, trainings, industry related seminars, forums, or conventions, etc.
Associates or Bachelor's degree in Business Administration, Accounting, Communications or related degree is desired, but is not required. Equivalent appropriate work experience is highly desired and can be substituted for a degree.
At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.
Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.
Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.